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Blocked Invoices

01/23/2014
Invoice Reconciliation Exception Presentation  
 
 
Tips
1)     NOTE: An Invoice Reconciliation Exception in Ariba is what a blocked invoice was in SRM.
2)     All Level 1 Fiscal Approvers, for the account on the PO, will receive an email when an Invoice Reconciliation Exception is created.    Also, the Level 1 Fiscal Approver will have Items in their To Do portlet on their Home tab dashboard.   
      a)     You may click the View List link and select “Reconcile Invoice” to view all exceptions.
       b)     As a Level 1 Fiscal Approver you may sort on the status to find what is in reconciling and what is in
           approving status. 
3)     If the exception is”PO Received Quantity Variance”, this type of exception may only be cleared when the receiver processes the receipt. 
      a)     Once the status is “Cleared”, then the Level 1 Fiscal Approver must approve the exception. 
4)     All the other exceptions that the Level 1 Fiscal Approver is responsible for must be accepted and approved.  The Invoice Reconciliation Exception in Ariba QRC walks users through the steps.  
       a)     Anyone may run the reports and review the situation.  Then add a comment to the exception and/or
              email the Level 1 Fiscal Approver to take action.  
       b)     Run report for both reconciling and approving statuses.
Contact: Cindi Stinebaugh, Business Analyst, Procurement Services, Phone: 66444
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